Fraser Public School District Saves Time with EZ-CARE's Payment Processing, TimeClock & WebLink Tools


At a Glance

Organization

Fraser Public Schools

Location

Fraser, Michigan

Business Challenge

Manual data entry, “hard copy” billing and registration became too time-consuming and unproductive.

Solution

EZ-CARE2 with payment processing, TimeClock, & WebLink online registration forms.

Key Results

  • Billing that used to take 2 weeks can now be processed in 24 hours.
  • Electronic payments increased from $15,000 to $198,000 in one year.
  • Overall registrations have increased, & parents love the ability to register & pay online.
  • Reduced mailing costs, payroll costs, & greatly decreased the time it takes to collect payments.

School District Software Logo

Fraser Public Schools has nine sites and serves over 5,000 students by offering preschool, daycare, summer camp, and after school care. They strive to provide a modern and personalized learning experience for all students to excel in a continually changing world.

Business Challenge

Michelle Renaud has been the accounting supervisor at Fraser Public Schools for over two years. When she took the job, EZ-CARE2 was already in place, but was only being used at its most basic level. “Although we had EZ-CARE2, we weren’t taking advantage of all the tools it offered,” she said. “Most of our processes were still done manually. The billing process took days, even weeks to complete. We also had trouble staying on top of who had not yet paid. When the new school year came around, it would take us three weeks to input all of the new registrations by hand, so we were unable to bill even though the kids had been in school for almost a month. We were wasting too much time on these manual processes. I figured that we had the tools at our disposal; we just needed to take advantage of them.”

Solution

Fraser now uses EZ-CARE2 at seven different sites with payment processing, TimeClock, and WebLink online registration forms, all of which have dramatically changed how Fraser Public Schools operates.

Parents can also access any real-time information or messages that they need by using our TimeClock when they check their children in or out. This makes communicating with them easier and takes the hassle out of tracking who’s been dropped off or picked up.

– Michelle Renaud,
Fraser Public Schools


Key Results
School District Management Photo

“The electronic payment processing has sped up our ability to collect payments, as well as our ability to stay on top of those who were slow to pay. What used to take two weeks is now down to 24 hours!” noted Michelle. “This has also made the payment process more secure. It’s easier, safer, and more traceable when we collect online as opposed to in person. And because it’s so easy, we’re collecting more electronically than ever before. In 2011-12, we collected about $15,000 in electronic payments, but in 2012-13 that jumped to over $198,000!

“Registrations have become a breeze too,” Michelle continued. “Paper registrations were not only slow, but also unorganized. Now, parents can register instantly online, and it’s all automatically transferred right to our EZ-CARE2 system. Parents can also access any real-time information or messages that they need by using our TimeClock when they check their children in or out. This makes communicating with them easier and takes the hassle out of tracking who’s been dropped off or picked up.”

“Parents are thrilled with the changes,” Michelle said, “so much so that they have been asking why we didn’t make them sooner! Initially, we were worried that they might not be on board for changing the registration and payment processes, among other things, but they’ve loved it. We were also hesitant to change because we’re not tech people. The setup seemed intimidating at first, but after the one-on-one training and webinars, we’ve really learned the system and it’s made a huge difference. The support staff will talk you through all of your questions. If someone were to ask me, I would recommend the Premium Support package, which allows you to call in at any time for support.”

Michelle concluded, “I know change can be scary, but EZ-CARE2 has completely changed, for the better, how we operate as a school district.”