EZ-CARE provides a complete childcare software solution for managing any type of preschool or school-age program. All features work together to save you time and increase the efficiency and professionalism of your center.
Enrollment & Recordkeeping
Online RegistrationProvide parents the convenience of registering directly from your website. Our WebLink feature provides fully customizable forms that enable secure data collection and payment processing with software that is easily downloaded into EZ-CARE.
Family / Child DataTrack and maintain virtually unlimited data about parents and children. Best of all, your screens and fields can be customized to match your forms to speed data entry and track only the information you need to run your childcare program effectively.
Medical / ImmunizationManaging child health and immunization records is a snap in EZ-CARE. In addition to keeping vaccinations up to date, allergy information, doctor’s names, insurance information, and emergency contacts are just a click away.
Waiting ListsMaximize program enrollments with efficient waiting list management. Not only does EZ-CARE allow you to keep any data you want about children and families waiting for available slots, but our powerful scheduling software tools allow you to project enrollment and child class advancement for any date in the future!
Staff DataKeeping comprehensive data on your childcare staff is also a breeze in EZ-CARE. In addition to employment and contact data, you can also manage certifications, staff development training, and job performance notes and plan work schedules.
Flexible ReportingAlthough EZ-CARE software includes dozens of standard reports, we also offer the most powerful and easy-to-use report generator available. With it, you can modify existing reports and create new ones, as well as export any report to Word or Excel for further manipulation.
Billing & Payment Processing
Automatic BillingEZ-CARE supports virtually any childcare program tuition and rate structure. Just assign the appropriate rate to each child and bill all your families automatically each billing cycle.
Online Payments / E-InvoicingParents love the convenience of paying their childcare tuition online. You’ll love getting paid faster and the ease of having such payments automatically recorded on the parent’s ledger in our billing system.
Recurring PaymentsEZ-CARE also provides the option for parents to pre-authorize the automatic collection of their daycare fees from their bank account or credit card. Past due accounts can be a thing of the past, and all payments are automatically posted to the family’s ledger.
Third-party BillingEZ-CARE allows you to assign a percentage of fixed portions of a child’s fee to one or more third-parties, so tracking subsidizer or split-parent billing couldn’t be easier.
Revenue & A/R ReportsOur finance tools put accurate, up-to-date financial reports at your fingertips. Revenue breakdowns, deposit slips, year-end tax statements are a snap!
Accounting & Bookkeeping
Accounts PayableReduce time spent on paying bills and managing expenses. Simply set up your vendors and enter invoices and expenses. Then print checks, reconcile your checkbook and generate accurate and timely reports.
General LedgerA powerful yet simple double-entry system lets you easily set up and maintain efficient financial records.
PayrollEliminate tedious center management payroll tasks by automatically calculating earnings and deductions, writing checks and providing tax forms.
QuickBooks® IntegrationEZ-CARE is the only childcare center management software certified as a QuickBooks Gold Developer. QuickBooks users can seamlessly integrate with EZ-CARE – completely eliminating double entry!
Schedule & Attendance
Flexible SchedulesEZ-CARE makes it quick and easy to establish and update schedules for each child. You can create an unlimited number of full and part-time schedule templates to apply to children. You can even assign start and end dates to schedules making it easy to plan for seasonal changes and child class advancement.
Staffing ToolsEZ-CARE provides an assortment of useful reports to identify staffing requirements based on child schedules and ratio requirements. Staff schedules and availability can also be tracked in EZ-CARE.
AttendanceEZ-CARE makes it easy to track both child and staff attendance, which can be used for any attendance-based billing or staff payroll purposes.
TimeClock Check-In/OutIn addition to simple attendance sheets, EZ-CARE offers a powerful TimeClock system for computerized tracking of child and staff attendance. Every authorized pickup has their own unique ID to provide the maximum security and attendance accuracy.
Door Access ControlAdditional center security can be provided by integrating our TimeClock with an electronic door release. In addition to providing a very cost-effective security system for your daycare program, door control can improve check-in compliance.
Child Care Food ProgramMeal counts for USDA CCFP reporting can be automatically generated based on the attendance data from EZ-CARE.
Word & Email IntegrationKeeping parents well informed is no problem since EZ-CARE integrates easily with Microsoft Word, Outlook and other email systems. Our unique Insta-Merge™ feature eliminates complex import/export procedures.
Automatic Phone MessagesQuickly and easily notify parents in the event of an emergency or last minute schedule change with our automated phone messaging service from OneCallNow™.
Email Marketing / CommunicationAs an industry leader for over 15 years, Constant Contact makes email marketing simple. Their easy-to-use solution lets you quickly create beautiful, professional-looking emails that get meaningful results.
What Makes EZ-CARE2 Unique
One Information SourceEZ-CARE provides one complete information source to save time, resources and effort. All records and data are up-to-date and instantly accessible by everyone.
Software You Won’t OutgrowEZ-CARE’s modular design allows you to purchase only the features you need, and add other capabilities when and if you choose. With our support program, automatic product updates ensure you’ll have the latest features and technology available.
User-Friendly DesignModeled after the structure of a childcare center office, EZ-CARE software uses familiar recordkeeping concepts such as Folders, Tabs, Drawers and File Cabinets to organize your information.
Customizable DesignWith EZ-CARE, you can add, rename, move, change or delete ANY field. This makes it easy to organize screens to match your center’s paper forms.
Multi-Site ManagementManage multiple centers within a single database making it easy to provide consolidated reporting, while limiting access to data based on user-rights.
EZ-CARE Installed Option
- EZ-CARE can be purchased and installed on your desktop computers. While the initial cost is higher than the subscription option, eliminating the monthly payments minimizes your ongoing IT expenses. Desktop software provides ultimate control over your data by maintaining it locally on your computer.