Childcare Software Overview

EZ-CARE provides a complete childcare software solution for managing any type of preschool or school-age program. All features work together to save you time and increase the efficiency and professionalism of your center.

Enrollment & Recordkeeping

Childcare Software Overview: Enrollment

Online Registration

Provide parents the convenience of registering directly from your website. Our WebLink feature provides fully customizable forms that enable secure data collection and payment processing with software that is easily downloaded into EZ-CARE.

Childcare Software Overview: Data Management

Family / Child Data

Track and maintain virtually unlimited data about parents and children. Best of all, your screens and fields can be customized to match your forms to speed data entry and track only the information you need to run your childcare program effectively.

Childcare Software Overview: Medical Records

Medical / Immunization

Managing child health and immunization records is a snap in EZ-CARE. In addition to keeping vaccinations up to date, allergy information, doctor’s names, insurance information, and emergency contacts are just a click away.

Childcare Software Overview: Waiting Lists

Waiting Lists

Maximize program enrollments with efficient waiting list management. Not only does EZ-CARE allow you to keep any data you want about children and families waiting for available slots, but our powerful scheduling software tools allow you to project enrollment and child class advancement for any date in the future!

Childcare Software Overview: Staff Management

Staff Data

Keeping comprehensive data on your childcare staff is also a breeze in EZ-CARE. In addition to employment and contact data, you can also manage certifications, staff development training, and job performance notes and plan work schedules.

Childcare Software Overview: Reporting

Flexible Reporting

Although EZ-CARE software includes dozens of standard reports, we also offer the most powerful and easy-to-use report generator available. With it, you can modify existing reports and create new ones, as well as export any report to Word or Excel for further manipulation.

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Billing & Payment Processing

Automatic Billing

Automatic Billing

EZ-CARE supports virtually any childcare program tuition and rate structure. Just assign the appropriate rate to each child and bill all your families automatically each billing cycle.

Online Payments/E-Invoicing

Online Payments / E-Invoicing

Parents love the convenience of paying their childcare tuition online. You’ll love getting paid faster and the ease of having such payments automatically recorded on the parent’s ledger in our billing system.

Recurring Childcare Payments

Recurring Payments

EZ-CARE also provides the option for parents to pre-authorize the automatic collection of their daycare fees from their bank account or credit card. Past due accounts can be a thing of the past, and all payments are automatically posted to the family’s ledger.

Third-party Billing

Third-party Billing

EZ-CARE allows you to assign a percentage of fixed portions of a child’s fee to one or more third-parties, so tracking subsidizer or split-parent billing couldn’t be easier.

Revenue & A/R Reports

Revenue & A/R Reports

Our finance tools put accurate, up-to-date financial reports at your fingertips. Revenue breakdowns, deposit slips, year-end tax statements are a snap!

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Accounting & Bookkeeping

Accounts Payable

Accounts Payable

Reduce time spent on paying bills and managing expenses. Simply set up your vendors and enter invoices and expenses. Then print checks, reconcile your checkbook and generate accurate and timely reports.

General Ledger

General Ledger

A powerful yet simple double-entry system lets you easily set up and maintain efficient financial records.

Payroll

Payroll

Eliminate tedious center management payroll tasks by automatically calculating earnings and deductions, writing checks and providing tax forms.

Quickbooks Integration

QuickBooks® Integration

EZ-CARE is the only childcare center management software certified as a QuickBooks Gold Developer. QuickBooks users can seamlessly integrate with EZ-CARE – completely eliminating double entry!

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Schedule & Attendance

Flexible Schedules

Flexible Schedules

EZ-CARE makes it quick and easy to establish and update schedules for each child. You can create an unlimited number of full and part-time schedule templates to apply to children. You can even assign start and end dates to schedules making it easy to plan for seasonal changes and child class advancement.

Staffing Tools

Staffing Tools

EZ-CARE provides an assortment of useful reports to identify staffing requirements based on child schedules and ratio requirements. Staff schedules and availability can also be tracked in EZ-CARE.

Attendance

Attendance

EZ-CARE makes it easy to track both child and staff attendance, which can be used for any attendance-based billing or staff payroll purposes.

Check-In/Out

TimeClock Check-In/Out

In addition to simple attendance sheets, EZ-CARE offers a powerful TimeClock system for computerized tracking of child and staff attendance. Every authorized pickup has their own unique ID to provide the maximum security and attendance accuracy.

Door Access Control

Door Access Control

Additional center security can be provided by integrating our TimeClock with an electronic door release. In addition to providing a very cost-effective security system for your daycare program, door control can improve check-in compliance.

Child Care Food Program

Child Care Food Program

Meal counts for USDA CCFP reporting can be automatically generated based on the attendance data from EZ-CARE.

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Parent Communications

Word & Email Integration

Word & Email Integration

Keeping parents well informed is no problem since EZ-CARE integrates easily with Microsoft Word, Outlook and other email systems. Our unique Insta-Merge™ feature eliminates complex import/export procedures.

Automatic Phone Messages

Automatic Phone Messages

Quickly and easily notify parents in the event of an emergency or last minute schedule change with our automated phone messaging service from OneCallNow™.

Email Marketing/Communication

Email Marketing / Communication

As an industry leader for over 15 years, Constant Contact makes email marketing simple. Their easy-to-use solution lets you quickly create beautiful, professional-looking emails that get meaningful results.

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What Makes EZ-CARE2 Unique

One Information Source

One Information Source

EZ-CARE provides one complete information source to save time, resources and effort. All records and data are up-to-date and instantly accessible by everyone.

Software You Won't Outgrow

Software You Won’t Outgrow

EZ-CARE’s modular design allows you to purchase only the features you need, and add other capabilities when and if you choose. With our support program, automatic product updates ensure you’ll have the latest features and technology available.

User-Friendly Design

User-Friendly Design

Modeled after the structure of a childcare center office, EZ-CARE software uses familiar recordkeeping concepts such as Folders, Tabs, Drawers and File Cabinets to organize your information.

Customizable Design

Customizable Design

With EZ-CARE, you can add, rename, move, change or delete ANY field. This makes it easy to organize screens to match your center’s paper forms.

Multi-Site Management

Multi-Site Management

Manage multiple centers within a single database making it easy to provide consolidated reporting, while limiting access to data based on user-rights.

Hosted-Option

EZ-CARE Installed Option

  • EZ-CARE can be purchased and installed on your desktop computers. While the initial cost is higher than the subscription option, eliminating the monthly payments minimizes your ongoing IT expenses. Desktop software provides ultimate control over your data by maintaining it locally on your computer.

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