Childcare Software Features

Below are just some of the capabilities available to EZ-CARE clients. We offer the most fully-featured solutions for the lowest cost. To help make choosing EZ-CARE an even easier decision, we’ve provided a column for you to compare EZ-CARE’s major features against other vendors. If you don’t see a service or feature listed, please call us at (800) 220-4111 – we most likely have it!

  EZ-CARE2 Web Other Software

Database / Center Manager

  • System Administration
  • Create / Edit Cabinets and Drawers
  • User / Password Security
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Family / Child Drawer

  • Completely customizable screens
  • Immunizations
  • Notes
  • Emergency Contacts
  • Checklists
  • Pictures
  • Birthday Lists
  • School Directory
  • Child Information Report
  • Mailing Labels
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Database Personalization Package

The screens and fields of drawers can be easily modified. This service also provides the tools for you to quickly and easily make further modifications yourself – without any programming.

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Staff Drawer

  • Employment and benefit data
  • Medical and contact data
  • Performance review notes
  • Work schedules
  • Certifications and training data
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Applicant / Waiting List Drawer

  • Track dates and notes
  • Manage priorities
  • Automatic transfer to enrollment
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Online Registration

  • Customized forms for registrations, staff applications, inquiries and more!
  • Integrates with your existing web site
  • Secure credit card processing
  • Downloads into EZ-CARE2
  • Learn more about online registration

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Custom Report Writer

  • Wizard based
  • Easily specify fields, sorts and selections
  • Lists, summary, or label formats
  • Statistical analysis
  • File export
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Scheduling and Attendance

  • Attendance sheets
  • Recurring schedules
  • Track vacations and planned absences
  • Drop-in care
  • Before and afterschool care
  • Staff schedules
  • Staffing efficiency report
  • Center / class FTE (Full Time Equivalent) loading
  • Child / staff ratios
  • Track actual attendance
  • CCFP – Meal counts / eligibility
  • Reimbursement calculations
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  • Track child and staff hours
  • Parent / staff messages
  • Ledger/schedule review
  • Collect information
  • Multiple parent interface options
  • Learn more about TimeClock

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Door Access Control

  • Integrates with Time Clock
  • Low-cost
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  • Instantly merge data with MS-Word
  • Personalized letters
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Accounts Receivable

  • Recurring fees
  • Attendance based fees
  • Invoices / statement
  • Fast batch entry of payments
  • Deposit slips and receipts
  • Year-end payment records
  • Third-party ledgers
  • Account aging
  • Security deposits
  • Revenue analysis
  • Complete audit trail
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“One Click” Invoice Payments

  • Adds a link to emailed invoices allowing online payment
  • Payments automatically processed and deposited into your bank account
  • Transactions download easily into EZ-CARE2
  • Learn more about online billing

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Automatic Fee Payment

  • Electronic fee collection credit cards and/or bank drafts
  • Automatic posting to ledgers
  • Learn more about automiatic fee payments

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In-Person Payments

  • Integrated credit card processing or ACH bank debits
  • Validates and authorizes credit cards in real time
  • Deposits funds quickly into your bank account
  • No credit card terminal needed
  • No double entry of data
  • Learn more about in-person payments

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EZ2-POST™ QuickBooks® Interface

  • Eliminates double data entry
  • Gold-Developer Status – Certified by QuickBooks
  • Learn more about QuickBooks Integration

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  • Easily add additional users
  • Security and access rights by user
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  • Browser-based access
  • Automatic server backups
  • Virus protection
  • Automatic system updates and administration
  • Connect remote and home offices; off-site staff
  • Learn more about the Hosted-Option

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Broadcast Messaging Solution with One Call Now™

  • Automated phone messaging system
  • Reach parents in case of an emergency
  • Learn more about One Call Now

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Professional E-Marketing with Constant Contact™

  • Save time by choosing from one of the hundreds of mobile-friendly email templates that you can quickly and easily customize to match your website and brand.
  • Store, organize, and maintain your email address lists and information. Constant Contact keeps your email list healthy by updating unsubscribes, bounces and inactive emails.
  • Import email addresses from your EZ-CARE2 database or any file to Constant Contact
  • List-building tools including signup forms for your website and Facebook page to grow your email list.
  • Free award-winning support from marketing experts that are as committed to your success as you are.
  • Track your success with real-time reporting including opens and clicks.
  • Learn more about Constant Contact

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Child Care CRM Integration

  • Manage parent inquiries from initial contact through child enrollment
  • See at a glance where all your leads are in the sales cycle
  • Understand where your business is coming from
  • Manage your marketing campaigns and monitor your results
  • Know why you’re winning or losing customers and to which competitors
  • Proactively reduce and recapture lost revenue opportunities
  • Learn more about Child Care CRM

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