Childcare Software Features

Below are just some of the capabilities available to EZ-CARE clients. We offer the most fully-featured solutions for the lowest cost. To help make choosing EZ-CARE an even easier decision, we’ve provided a column for you to compare EZ-CARE’s major features against other vendors. If you don’t see a service or feature listed, please call us at (800) 220-4111 – we most likely have it!

  EZ-CARE2 Web Other Software

Database / Center Manager

  • System Administration
  • Create / Edit Cabinets and Drawers
  • User / Password Security
Blue Check Empty Box

Family / Child Drawer

  • Completely customizable screens
  • Immunizations
  • Notes
  • Emergency Contacts
  • Checklists
  • Pictures
  • Birthday Lists
  • School Directory
  • Child Information Report
  • Mailing Labels
Blue Check Empty Box

Database Personalization Package

The screens and fields of drawers can be easily modified. This service also provides the tools for you to quickly and easily make further modifications yourself – without any programming.

Blue Check Empty Box

Staff Drawer

  • Employment and benefit data
  • Medical and contact data
  • Performance review notes
  • Work schedules
  • Certifications and training data
Blue Check Empty Box

Applicant / Waiting List Drawer

  • Track dates and notes
  • Manage priorities
  • Automatic transfer to enrollment
Blue Check Empty Box

Online Registration

  • Customized forms for registrations, staff applications, inquiries and more!
  • Integrates with your existing web site
  • Secure credit card processing
  • Downloads into EZ-CARE2
  • Learn more about online registration

Blue Check Empty Box

Custom Report Writer

  • Wizard based
  • Easily specify fields, sorts and selections
  • Lists, summary, or label formats
  • Statistical analysis
  • File export
Blue Check Empty Box

Scheduling and Attendance

  • Attendance sheets
  • Recurring schedules
  • Track vacations and planned absences
  • Drop-in care
  • Before and afterschool care
  • Staff schedules
  • Staffing efficiency report
  • Center / class FTE (Full Time Equivalent) loading
  • Child / staff ratios
  • Track actual attendance
  • CCFP – Meal counts / eligibility
  • Reimbursement calculations
Blue Check Empty Box

TimeClock

  • Track child and staff hours
  • Parent / staff messages
  • Ledger/schedule review
  • Collect information
  • Multiple parent interface options
  • Learn more about TimeClock

Blue Check Empty Box

Door Access Control

  • Integrates with Time Clock
  • Low-cost
Blue Check Empty Box

Insta-Merge

  • Instantly merge data with MS-Word
  • Personalized letters
Blue Check Empty Box

Accounts Receivable

  • Recurring fees
  • Attendance based fees
  • Invoices / statement
  • Fast batch entry of payments
  • Deposit slips and receipts
  • Year-end payment records
  • Third-party ledgers
  • Account aging
  • Security deposits
  • Revenue analysis
  • Complete audit trail
Blue Check Empty Box

“One Click” Invoice Payments

  • Adds a link to emailed invoices allowing online payment
  • Payments automatically processed and deposited into your bank account
  • Transactions download easily into EZ-CARE2
  • Learn more about online billing

Blue Check Empty Box

Automatic Fee Payment

  • Electronic fee collection credit cards and/or bank drafts
  • Automatic posting to ledgers
  • Learn more about automiatic fee payments

Blue Check Empty Box

In-Person Payments

  • Integrated credit card processing or ACH bank debits
  • Validates and authorizes credit cards in real time
  • Deposits funds quickly into your bank account
  • No credit card terminal needed
  • No double entry of data
  • Learn more about in-person payments

Blue Check Empty Box

EZ2-POST™ QuickBooks® Interface

  • Eliminates double data entry
  • Gold-Developer Status – Certified by QuickBooks
  • Learn more about QuickBooks Integration

Blue Check Empty Box

Networking

  • Easily add additional users
  • Security and access rights by user
Blue Check Empty Box

Hosted-Option

  • Browser-based access
  • Automatic server backups
  • Virus protection
  • Automatic system updates and administration
  • Connect remote and home offices; off-site staff
  • Learn more about the Hosted-Option

Blue Check Empty Box

Broadcast Messaging Solution with One Call Now™

  • Automated phone messaging system
  • Reach parents in case of an emergency
  • Learn more about One Call Now

Blue Check Empty Box

Professional E-Marketing with Constant Contact™

  • Save time by choosing from one of the hundreds of mobile-friendly email templates that you can quickly and easily customize to match your website and brand.
  • Store, organize, and maintain your email address lists and information. Constant Contact keeps your email list healthy by updating unsubscribes, bounces and inactive emails.
  • Import email addresses from your EZ-CARE2 database or any file to Constant Contact
  • List-building tools including signup forms for your website and Facebook page to grow your email list.
  • Free award-winning support from marketing experts that are as committed to your success as you are.
  • Track your success with real-time reporting including opens and clicks.
  • Learn more about Constant Contact

Blue Check Empty Box

Child Care CRM Integration

  • Manage parent inquiries from initial contact through child enrollment
  • See at a glance where all your leads are in the sales cycle
  • Understand where your business is coming from
  • Manage your marketing campaigns and monitor your results
  • Know why you’re winning or losing customers and to which competitors
  • Proactively reduce and recapture lost revenue opportunities
  • Learn more about Child Care CRM

Blue Check Empty Box