Major Features

Below are just some of the capabilities available to EZ-CARE2 clients. We offer the most fully-featured solutions for the lowest cost. To help make choosing EZ-CARE2 an even easier decision, we've provided a column for you to compare EZ-CARE2's major features against other vendors. If you don't see a service or feature listed, please call us at (800) 220-4111 – we most likely have it!

  EZ-Care2 Other Software

Database / Center Manager
  • System Administration
  • Create / Edit Cabinets and Drawers
  • User / Password Security

Family / Child Drawer
  • Completely customizable screens
  • Immunizations
  • Notes
  • Emergency Contacts
  • Checklists
  • Pictures
  • Birthday Lists
  • School Directory
  • Child Information Report
  • Mailing Labels

Database Personalization Package

The screens and fields of drawers can be easily modified. This service also provides the tools for you to quickly and easily make further modifications yourself – without any programming.

Staff Drawer
  • Employment and benefit data
  • Medical and contact data
  • Performance review notes
  • Work schedules
  • Certifications and training data

Applicant / Waiting List Drawer
  • Track dates and notes
  • Manage priorities
  • Automatic transfer to enrollment

WebLink™ Online Registration

  • Customized forms for registrations, staff applications, inquiries and more!
  • Integrates with your existing web site
  • Secure credit card processing
  • Downloads into EZ-CARE2

    • Learn more about WebLink

Custom Report Writer
  • Wizard based
  • Easily specify fields, sorts and selections
  • Lists, summary, or label formats
  • Statistical analysis
  • File export

Scheduling and Attendance
  • Attendance sheets
  • Recurring schedules
  • Track vacations and planned absences
  • Drop-in care
  • Before and afterschool care
  • Staff schedules
  • Staffing efficiency report
  • Center / class FTE (Full Time Equivalent) loading
  • Child / staff ratios
  • Track actual attendance

TimeClock
  • Track child and staff hours
  • Parent / staff messages
  • Ledger/schedule review
  • Collect information
  • Multiple parent interface options

    • Learn more about TimeClock

Door Access Control
  • Integrates with Time Clock
  • Low-cost

Insta-Merge
  • Instantly merge data with MS-Word
  • Personalized letters

Accounts Receivable
  • Recurring fees
  • Attendance based fees
  • Invoices / statement
  • Fast batch entry of payments
  • Deposit slips and receipts
  • Year-end payment records
  • Third-party ledgers
  • Account aging
  • Security deposits
  • Revenue analysis
  • Complete audit trail

"One Click" Invoice Payments with Click-to-Pay™
  • Adds a link to emailed invoices allowing online payment
  • Payments automatically processed and deposited into your bank account
  • Transactions download easily into EZ-CARE2

    • Learn more about Click-to-Pay

Automatic Fee Payment with EZ-EFT™
  • Electronic fee collection credit cards and/or bank drafts
  • Automatic posting to ledgers

    • Learn more about EZ-EFT

Insta-Charge
  • Integrated credit card processing or ACH bank debits
  • Validates and authorizes credit cards in real time
  • Deposits funds quickly into your bank account
  • No credit card terminal needed
  • No double entry of data

    • Learn more about Insta-Charge

General Ledger
  • Flexible account structure
  • Track departments and/or multiple sites
  • Manage restricted (designated) funds
  • Quickly define and track budgets
  • Bank reconciliation
  • Automatic recurring entries
  • Extensive pre-defined reports
  • Export to spreadsheet

Accounts Payable
  • Cash or accrual accounting
  • Quickly enter and allocate invoices
  • Track unpaid bills
  • Analyze cash requirements
  • Print checks and 1099's
  • Automatic recurring expenses
  • Analyze expenses by vendor or category

Payroll
  • Calculates wages, taxes and deductions
  • Track overtime, vacation and sick pay
  • Pre and post tax deductions
  • Payroll checks (same check stock as A/P)
  • Supports direct deposit
  • Electronic federal tax payments file
  • W-2/W-3, 1099 and 940-EZ forms

EZ2-POST™ QuickBooks® Interface

  • Eliminates double data entry
  • Gold-Developer Status – Certified by QuickBooks

    • Learn more about QuickBooks Integration

Child Care Food Program
  • Meal counts / eligibility
  • Reimbursement calculations

Networking
  • Easily add additional users
  • Security and access rights by user

Hosted-Option
  • Browser-based access
  • Automatic server backups
  • Virus protection
  • Automatic system updates and administration
  • Connect remote and home offices; off-site staff

    • Learn more about the Hosted-Option

Broadcast Messaging Solution with One Call Now™
  • Automated phone messaging system
  • Reach parents in case of an emergency

    • Learn more about One Call Now

Professional E-Marketing with Constant Contact™
  • Personalize emails and e-newletters
  • Customizable signup form for website visitors
  • Import email addresses from EZ-CARE2
  • Over 400 professional email and e-newsletter templates
  • Hosts and manages your email database (including un-subscribes and bounces)
  • Automatically formats for HTML and Text email systems
  • Instant reporting on opens, bounce-backs and other critical measures

    • Learn more about Constant Contact